The Feilding and District Art Society Incorporated
104 Manchester Street, Feilding
Charity Services: CC34427
Minutes
of the Annual General Meeting
Thursday the 22nd of May 2025 at The Feilding Art Centre
Chairperson: Graham Christensen
Secretary: Robyn Parkinson
Meeting declared open: 5.20 pm
Attendance: Eris Newson, Robyn Higgison, Ruth Champion, Judy Johnston, Lynda Williams, Stuart Campbell, Melissa Haywood, Stan Foote, Mary Lewis, Tash Hume, Sue Collins, Irene Whittaker, John Whittaker, Michael Ford, Trish Scragg, Janet Mace, Leanne Wallace, Winter Ruatita.
Apologies: Bev Waugh, Margaret Soong, Christine Ingram, Trish Smart, Eddie Hall, Sue Sheeley, Carolyn Moore, Gayle Gamble, Wayne Todd, Lois Price, Doreen Robinson, Maureen Jensen
Motion: That the Apologies be accepted
Moved: Chairman Seconded: Irene Whittaker Carried
Approval of Minutes from the Previous Annual General Meeting held on May 16, 2024
Motion: That the minutes of the previous Annual General Meeting, held on the 16th of May 2024, be approved and adopted as a true and correct record.
Moved: Chairman Seconded: Stan Foote Carried
MATTERS ARISING
We (Our Charitable Trust) have not yet received a financial report on our investment with Craigs Investment Partners (from the bequest of SR Barrow) but the local Trust Advisor is due to report to the Charitable Trust members shortly.
Application for renewal of our revised Constitution (as approved at the 2024 AGM) was approved and the Feilding and District Art Society was re-registered under the Incorporated Societies Act on the 18th day of February 2025
Motion: That the matters arising have been dealt with.
Moved: Chairman Seconded: Lynda Williams Carried
CORRESPONDENCE
Inward: nil
Outward: nil
FINANCIAL REPORT FROM TREASURER
Performance Report for the year ended 31 March 2025 was presented by our Treasurer and Accountant, Stuart Campbell: Please refer to Performance Report Document for year ended 31 March 2025.
Points of Note:
Art and Shop sales increased by 182% with a gross total of $148.668
Total revenue, including interest earned from term deposit ($12,810) for the financial period was $161,530.
Cash balance at end of financial period is $214.313
Grants for the financial period were $39,900 compared to the previous year at $57,601; down by $17,701, showing the effect of the economic times.
The major sources of funds are Manawatu Art Expo (46%), grants and sponsors (29%), and income raised from activities at the Feilding Art Centre (17%).
Motion: That the Financial Report be accepted as presented.
Moved: Chairman Seconded: Mary Lewis Carried
ANNUAL REPORT FROM THE CHAIRMAN
Presented by Graham Christensen
Points of Note:
Board Members elected at the 2024 AGM were Graham Christensen (Chairman), Stuart Campbell (Treasurer), Robyn Parkinson (Secretary), Ruth Champion, Stan Foote, Corinne Andrew and Lynda Williams. Corinne Andrew served on the Board for two years and has now stepped down prior to the AGM 22 May 2025.
Patron: Michael Ford has continued to give guidance as required throughout the year.
Building Development: Advice was sought from Shadbolt Architects re options to improve the existing building without too much financial impact on resources. The concept plan being shown to those members attending the AGM. Essentially the installation of a lift is cost prohibitive at $150,000 to $200,000 for installation with annual maintenance costs of $10,000. Requests have gone out to three builders for quotes.
·Manawatu Art Expo: After a very successful Art Expo in 2024 where 11 Salvador Dahli Etchings were offered for auction, 7 of which sold, foot traffic increased by 1,000 visitors and art sales were $155,000 compared to the previous year at $88,000. Increased interest due to internationally renowned artworks being auctioned has greatly increased sales and visitors. Art Expo 2025 will be offering artworks by Joan Miro, hopefully achieving the same level of interest.
Motion: that the Chairman’s Report be accepted as presented.
Moved: Graham Christensen Seconded: Stan Foote Carried
ANNUAL REPORT FROM THE CENTRE MANAGER
Presented by Eris Newson.
Points of Note:
Eris has completed her first year as Centre Manager, working 40+ hours per week to fulfil the role, the role of Centre Coordinator was taken on by Emily Smith, until her resignation after Expo in July 2024 and now Tash Hume, also working 20 hours per week.
There are currently 141 members at time of AGM, 51 volunteers, 21 of which do desk duty, approximately 3881 volunteer hours were given this last year.
116 Art workshops were provided, mostly funded to keep them affordable, however less grant applications were approved to help cover costs.
Volunteers selected to receive Volunteer Awards for 2025 were Judy Johnston and Gael Roberts.
Visitor statistics and shop and gallery sales continue to increase healthily.
Motion: That the Centre Manager’s report be accepted as presented
Moved: Eris Newson Seconded: Ruth Champion Carried
POSITION OF PATRON:
It was confirmed that Michael Ford continues to be our Patron. Michael gave a very complimentary address praising the Art Society for its vitality and vibrancy within the community.
ELECTION OF COMMITTEE for 2025/2026:
Nominations as tabled: Graham Christensen, Ruth Champion, Stan Foote, Lynda Williams, Stuart Campbell, Robyn Parkinson and Robyn Higgison. With no further nominations from the floor.
Motion: That the nominations of Graham Christensen, Ruth Champion, Stan Foote, Lynda Williams, Stuart Campbell, Robyn Parkinson and Robyn Higgison be approved as members of the Committee for 2025/2026.
Moved: Graham Christensen Seconded: John Whittaker Carried
NOTIFICATION OF COMMITTEE MEETING:
That a Committee Meeting will be held immediately following closure of 2025 AGM for election of Chairman, Secretary and Treasurer.
Close of Meeting: 6.15 pm
